• Office Manager

    Job ID
  • English External Posting


    Job Title: Office Manager

    Department: Facilities


    • Education – Bachelor’s Degree; Facility management/hospitality degree is an advantage
    • Experience – 3-5 years of experience as an Office Manager in a fast-paced environment


    Roles & Responsibilities:

    • Providing work direction to the team of facilities and administration; Machine Room Operations and the in-house cultural committee.
    • Managing Vistaprint visitor process
    • Coordinating and managing the travel, accommodation, and other arrangements for visitors as well as Vistaprint employees traveling on business.
    • Scheduling, assisting management in coordinating meetings, appointments as required.
    • Working with vendors, negotiating and supporting the location with the amenities needed.
    • Maintaining stocks and supplies and monitoring usage of resources at the location.
    • Maintaining the premises, handling repair works, tear down and construction. Handling liaison for the same.
    • Responsible for monitoring and optimize the operating cost of the site and finding innovative solutions to keep costs in check while maintaining and improving service levels and experience
    • Handling responsibility for incoming and outgoing mail, parcels, faxes etc.
    • Housekeeping and maintenance of the office premises (assisting/coordinating the same with management)
    • Office Security Management as well as access controls and entry to the office


    Must have skills:

    • Excellent Verbal and written communication skills
    • Strong Competence with MS Word, Excel, PowerPoint.
    • Ability to manage multiple projects, work independently, prioritize workload & meet deadlines.
    • Ability to manage vendor relationships, and strong negotiation skills.
    • Good Organizing, Planning and Stress tolerance skills; Strong Problem-solving skills


    Nice to have skills:

    • Knowledge of print and online creative production processes and tools
    • Experience with managing events
    • Experience with Emergency Preparedness as well as critical incident management skills


    Must have Behaviors:

    • Collaborative work style
    • Business Partnership capability
    • Adaptability
    • Creative Problem Solver
    • Frugality with a high degree of service orientation
    • Good Listening Skill.


    Nice to have behaviors:

    • Innovation mindset
    • Hard-Work and perseverance


    For any further details, please contact Talent Acquisition Team.


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